Careers
Legal Administrative Assistant
We are looking for an administrative professional who primarily supports two lawyers by preparing and managing legal documents, including drafting and editing letters and pleadings, while also managing calendars, scheduling client appointments, and ensuring accurate filing and recordkeeping, all with a strong focus on attention to detail and proper legal formatting; essentially acting as the organizational backbone of the law firm by providing clerical and administrative support.
Key Responsibilities to Include:
- Document preparation: Drafting, typing, and editing legal documents such as contracts, letters, pleadings, and court filings.
- Calendar management: Scheduling client appointments, meetings, and court appearances for lawyers.
- File management: Organizing and maintaining physical and electronic legal files, ensuring accurate document retrieval.
- Transcription: Transcribing dictation from lawyers, including legal proceedings and client meetings.
- Proofreading: Carefully reviewing legal documents for accuracy and proper formatting.
- Communication: Answering phone calls when receptionist is not available.
- Court filing: Preparing and submitting legal documents to both Federal and State courts.
Required Skills:
- Excellent typing and data entry skills
- Strong attention to detail
- Proficiency in legal software and document management systems
- Strong communication and interpersonal skills
- Knowledge of legal terminology and procedures
- Time management skills and ability to prioritize tasks
- Ability to work independently and as part of a team
Job Type: Full-time
Schedule: Monday – Friday
Benefits:
- Health insurance
- Dental insurance
- Paid time off
- Free parking
Salary: Competitive/negotiable
Recommendations required.
Strong support staff for billing, receptionist, two paralegals, support typist and a CFO.